Top 5 Bulk Messaging Strategies to Increase Enrollments

by Priyalshri Chattar | Sep 20, 2023 | ExtraaEdge’s Blog

As of 2023, there are over 55,000 higher education institutions in India, including:

  • 1,113 universities
  • 43,796 colleges
  • 11, 296 stand-alone institutions

There is something more you need to know.

According to a recent survey, over 10 million students search for colleges in India every year. This number is expected to grow in the coming years as the demand for higher education increases.

What’s in these numbers for you?

The growing number of students searching for colleges indicates:

  • The importance of education in India and the competition among institutions to attract students.
  • It underscores the need for institutions to effectively market themselves, and meet the evolving demands of students and the job market.

Both these points have a strong emphasis on MARKETING, as Sizzle sells the steak”

In today’s fast-paced digital world, where communication is swift and information is at our fingertips, bulk messaging has emerged as a powerful tool for businesses and organizations to engage with their audience effectively. 

What is Bulk Messaging?


Bulk messaging is a communication strategy where a large number of text messages are sent to a group of recipients simultaneously. This messaging technique is widely used across various industries, including the education sector, to spread information, engage with potential students, and ultimately increase enrollments. 

Channels for Bulk Messaging?

You can employ various means of bulk messaging to increase enrollments effectively. By using a combination of means of bulk messaging, you can effectively engage with prospective students, and keep them informed.

Here are the significant channels they can use:

Channel 1. SMS (Short Message Service)

  • Promotional SMS: Send targeted messages to prospective students highlighting the benefits of enrolling at your institution. Include clear calls-to-action (CTAs) and enrollment deadlines.
  • Reminder SMS: Send timely reminders about application deadlines, upcoming exams, or enrollment periods.
  • Personalized SMS: Use recipients’ names and mention their program of interest to create a personalized experience.

Channel 2. Email Marketing:

  • Bulk Email Campaigns: Send out email newsletters and announcements to a large list of prospective students. Include engaging content, visuals, and links to relevant pages on your website.
  • Drip Email Campaigns: Set up automated email sequences to nurture leads over time. Provide valuable information and insights to keep potential students engaged.

Channel 3. Interactive Messaging Platforms:

  • WhatsApp Business: Use WhatsApp Business to send bulk messages and provide personalized support to prospects who prefer using the platform.
  • Telegram: Similar to WhatsApp, Telegram allows you to send bulk messages and engage with students.

Channel 4. Mobile Apps:

In-App Messaging: If your institution has a dedicated mobile app, use in-app messaging to communicate with current and prospective students. Send push notifications about enrollment opportunities and updates.

Channel 5. Multi-Channel Marketing:

Integrated Campaigns: Combine multiple messaging channels in your marketing campaigns. For example, send an initial SMS and follow up with an email containing more detailed information.

The key here is to maintain a consistent and personalized approach while utilizing data and analytics to refine messaging strategies over time.

Top 5 Strategies to Leverage Bulk Messaging 


In the world of bulk messaging, there are countless strategies to choose from. But among them, a few stand out as tried-and-true methods for making the most impact. 

Here, we’ll introduce you to five strategies that are easy to understand yet sometimes get overlooked.

Strategy 1. Personalized Enrollment Invitations

In the digital age, where information often feels automated and impersonal, personalization stands out as a powerful way to connect with prospective students. 

When sending bulk messages for enrollment invitations, take the extra step to personalize each message. Addressing the recipient by their name and acknowledging their specific area of interest, such as a preferred program or course, creates a sense of individualized attention. 

This personal touch not only makes the recipient feel valued but also increases the likelihood of engagement.

Imagine receiving a message like this: “Hello [Recipient’s Name], we’re excited to share information about our [Program Name] program, tailored just for you. Explore your academic journey with us!”

Strategy 2. Timely Application Deadline Reminders

Enrollment processes often come with deadlines, and missing them can mean missed opportunities for both students and institutions. Bulk messaging can be a lifeline here. 

Use it strategically to send timely reminders about application deadlines, scholarship opportunities, or enrollment periods. The key is to ensure that these reminders reach students well in advance, providing them with ample time to prepare and submit their applications.

For example: “Dear prospective student, don’t miss out on our upcoming application deadline for [Program Name]. Secure your spot today and embark on your educational journey with us!”

Strategy 3. Clear and Compelling Calls-to-Action (CTAs)

Every bulk message you send should have a clear and compelling call-to-action (CTA). The CTA is the action you want the recipient to take after reading your message. Whether it’s directing them to an online application portal, encouraging them to call for more information, or inviting them to attend a campus tour, make sure your CTA is unmistakable.

Consider this example: “Ready to take the next step? Click the link below to start your application now and unlock a world of possibilities with [Institution Name].”

Strategy 4. Targeted Messaging for Segmented Audiences

Not all prospective students have the same interests or needs. To maximize the effectiveness of your bulk messaging campaigns, it’s crucial to segment your audience. 

Consider factors like the program they’re interested in, their geographical location, and where they are in the enrollment process. Sending messages that are highly relevant to specific segments increases the chances of conversion.

For instance, a message could be tailored to a specific program: “Greetings, future engineer! Discover our cutting-edge [Engineering Program] designed to shape your future in the world of technology.”

Strategy 5. Continuous Improvement Through A/B Testing

Effective marketing is a repetitive process that demands ongoing refinement. A/B testing is a valuable tool for this purpose. 

Experiment with different message content, subject lines, and CTAs to understand what resonates best with your audience. By analyzing the performance of these variations, you can fine-tune your messaging strategy over time for maximum impact.

For example, you might test two subject lines: “Unlock Your Future at [Institution Name]” vs. “Join a Community of Innovators at [Institution Name].” The data will reveal which one has a stronger appeal to your audience.

Unleash the full potential of Bulk Messaging with the synergy of  CRM and Marketing Automation


Combining the capabilities of a robust Education CRM and marketing automation empowers you to create highly personalized, targeted, and automated campaigns while providing valuable data-driven insights. 

This synergy not only enhances your communication efforts but also contributes significantly to your overall marketing success.

Here’s  how: 

  1. Enhanced Personalization: By integrating CRM data with your messaging campaigns, you can personalize messages with recipient names, preferences, and other relevant information. This personal touch creates a stronger connection and increases engagement.
  2. Segmentation and Targeting: CRM allows you to segment your audience based on various criteria such as demographics, behaviour, and engagement history. Marketing automation then lets you send tailored messages to these specific segments, ensuring that your communication is highly relevant to each group.
  3. Automated Workflows: Marketing automation enables the creation of automated workflows that trigger messages based on predefined criteria. This ensures that the right message is delivered at the right time, reducing manual efforts and increasing efficiency.
  4. Lead Nurturing: With CRM and marketing automation working in harmony, you can nurture leads more effectively. Automated drip campaigns can be set up to deliver a series of messages to potential customers, guiding them through the conversion funnel.
  5. Data-Driven Insights: The combination of CRM and marketing automation provides valuable insights into campaign performance. You can track open rates, click-through rates, conversion rates, and more. These insights help refine your messaging strategy for better results.
  6. Scalability: As your contact list grows, both systems can handle the increased workload efficiently. Bulk messaging can be executed seamlessly for a large audience without compromising the quality of engagement.
  7. Streamlined Communication: CRM centralizes prospect data, ensuring that all communication is consistent and up-to-date. Marketing automation ensures that messages are sent through the most appropriate channels, whether it’s email, SMS, social media, or others.
  8. Cost-Efficiency: Automating your messaging campaigns through this synergy can reduce operational costs by eliminating repetitive tasks and minimizing manual errors.
  9. Competitive Advantage: Leveraging CRM and marketing automation for bulk messaging gives you a competitive edge in the digital marketing landscape. It allows you to stay ahead of the curve by delivering highly personalized and timely messages.


To Sum Up 

Bulk messaging for targeted marketing is like water in the desert—essential for survival and growth. When used strategically and efficiently, it can quench your thirst for reaching out to a wide audience while nurturing your leads and converting them. 

In the education industry, the need to streamline target data and automation within a unified system is paramount, and ExtraaEdge is purpose-built for this. This robust education CRM platform flawlessly incorporates cutting-edge marketing automation capabilities, presenting a holistic and potent solution for highly effective outreach.

ExtraaEdge excels in data management, empowering educational institutions to seamlessly centralize and meticulously organize student data. What sets it apart is its sophisticated marketing automation suite, which adeptly handles repetitive messaging tasks. 

Book a demo now and experience the product firsthand.

Link to book a demo: