Automate your Application Forms & Selection Workflows

A custom-built applicant portal with communication and payment functionalities specifically built for the admissions team of universities, institutes, and vocational colleges to streamline their processes and enhance the experience for applicants.

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Powerful automated admission workflows

Eliminate manual paperwork and manage applicant details, documents, payments, and e-signatures within a single window. Automated reminders and alerts to provide guidance to applicants who are stuck in the application process. Our system supports various browsers, low internet connections, and multiple devices, ensuring a seamless experience for all users.

  • Customisable application form that perfectly aligns with your unique admissions process, ensuring a smoother and more efficient application experience
  • Quick multi-course payment collections simplify the payment process for applicants who apply to multiple courses within your institution
  • Create on-the-fly application PDFs and generate instant payment receipts to save time and effort for your admissions team
  • Real-time application tracking to keep the applicants updated on their progress and provide prompt notifications regarding any updates in their application status.
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Mobile-friendly application with communications

Application form mobile app on the Play Store provides students with the leverage to fill out forms at their pace from anywhere. They now have the convenience of uploading necessary documents, signing applications, checking the status of their applications, taking virtual campus tours, and making payments. 

  • Branded mobile application app to establish a strong presence in the digital space and enhance your institute’s image and credibility
  • In-app notifications for reminders, deadlines, and updates to improve communication and help students manage their time effectively
  • A 360-degree communication experience for prospects within the app, such as push notifications, messaging, or in-app chat
  • Support for both Android and iOS stores ensures accessibility for a wide range of users, enhancing user satisfaction and engagement

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Hassle-free integration with multiple platforms

Seamless integration process that brings together all aspects of your student journey, ensuring a streamlined and efficient admissions process. You can effortlessly track website activities and access the complete communication history of each student, all in one centralised location. This integration provides a holistic view of student interactions. 

  • Mapped out and visible application steps to proactively monitor progress, address any bottlenecks, and ensure a smooth process
  • Integrated calling (IVR) and chat (SMS, WhatsApp) functionalities to provide immediate assistance to students as they navigate the form-filling process
  • Effortlessly integrate your own payment gateway to ensure a smooth and customised payment experience for your applicants
  • Seamless document management to securely upload required documents, eliminating the need for manual handling and reducing paperwork
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Make collections easy with multiple payment gateways

Multiple payment gateways such as HDFC, EaseBuzz, Paytm, VISA, Mastercard, Razorpay, and Stripe offer a wide range of options to students. With multiple payment gateway options, you can cater to a diverse range of applicants and provide a smooth and hassle-free payment experience. In times of technical glitches, the system provides an alternative method of payment.

  • Generate the payment links on the fly with customisable expiration dates to simplify the process and track every transaction
  • Detailed MIS collections are provided as feeds to your accounting system and team to enhance the visibility and accuracy of the fee payment
  • A single-view payment journey, transaction date, transaction ID, and payment method are displayed to ensure clear visibility into the student journey
  • Dynamic fee collection for multiple courses and programs and customise fee structures based on different courses, programs, and student categories
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Our Customers us

ExtraaEdge stood out because the product is for the education sector. Flexible & customizable that met all of our admission process requirements. An extremely competent staff, Excellent support and fantastic turnaround time are what makes ExtraaEdge unique.

Nahid Afshan - Head of Marketing, BITS Pilani, Dubai

The best thing about ExtraaEdge is its openness to customisation. They listen to customers and are readily available. Their robust analytics have no competition.

Srinivas Shinde - Chief Marketing Officer, Dayananda Sagar University

When it comes to reaching out to students, ExtraaEdge CRM saves a lot of our efforts. All the analytics & reports were readily available. We went ahead with ExtraaEdge because of their awesome support team who handled our complex requirements quite easily.

Prachi Hajela - Manager India & South Asia, Manchester Metropolitan University

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Manual application forms involve manually reviewing each form, verifying the information provided, and entering data into a system. Sending updates, notifications, or requesting additional information from applicants also becomes manual and time-intensive.


With an application management system, you can digitize your application forms and make them accessible to every applicant. The application forms are designed to enhance the applicant’s experience.


The student can save their progress, upload supporting documents, and receive instant confirmation of their submission. The system provides real-time updates on application status, ensuring transparency and reducing applicant inquiries.


Additionally, the dynamic fee collection feature enables real-time payment processing, allowing applicants to conveniently pay their fees online.


Not only does it automate fee collection, but an application management system also offers real-time application tracking. You can easily monitor the progress of each application, view completed and pending tasks, and access comprehensive applicant profiles all in one centralized dashboard.


A robust application management system reduces the risk of errors or delays in the application review process.

ExtraaEdge Application Management System can help you with the following:

  • It customises forms to meet your institute’s needs.
  • It provides a better interface for a better user experience, resulting in higher prospect engagement.
  • The system is mobile-friendly, allowing candidates to complete it on the go.
  • While filling out the form, it maps the student’s whole path.
  • Follow-up communications can also be sent to the students if they quit the form at any point.
  • Provide convenience to the student to fill out app form in multiple settings.
  • Auto login link to reinitiate students’ application form.
  • Rule engines to strategize the Application form process without even manual intervention.


Educational institutions should use Application Management Software if they are experiencing any of the following problems:

  • If you have an ineffective real-time application form tracking and management, which results in lead leakages.
  • If you don’t have any system to track student dropout rates.
  • If your admission team is manually collecting all the documents that the student has submitted.
  • If you don’t have a payment gateway and are having trouble bringing all of your payments together in one place.

Shortlisted applications are a sign of the quality of an educational institution’s intake, and leave no room for errors. It might be challenging to evaluate and shortlist applicants, especially when there are a lot of them. All required documents and information are collected online using an application form customised to your institute’s needs, and the best candidates can then be selected as per your set criteria. Another advantage of a student application management system is efficiency. The use of a student application management system aids in the reduction of human errors which leads to uniformity. The Application Tracking Software also ensures that unauthenticated leads are eliminated with the deployment of OTPs.