Automate your Application Forms, Tracking & Selection Workflows

A customised applicant portal with communication and payment capabilities built for admission teams in University, Institutes and vocational colleges.

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Powerful automated admission workflows

Configure all applicant details, documents, payment, and e-signature using automation. Set reminders and alerts for the counseling teams to assist with form filling.

  • Customise steps and workflows to fit your custom application process
  • Quick multi-course payment collections
  • Create on the fly applications pdf’s, and receipts of payments
  • Supports different browsers, low internet connection and multiple devices
  • Application form mobile app on play store to fill forms at any time and anywhere

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Mobile-friendly application with communications

Students can upload documents, sign applications, check application status, do virtual campus tours, and make payments on any smartphone device.

  • Set up your own branded mobile application app
  • Provide students with in-app notifications for reminders, deadlines and updates
  • Create a 360-degree communication experience for prospects
  • Support on both android and iOS stores

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Hassle-free integration

Seamlessly control your entire student journey process. Track website activities and communication history of all students on one single platform.

  • Every application step is mapped and visible to the admission counselors
  • Chat and phone call integration to assist students in filling out forms
  • Generate payment links with expiration dates on the fly from the CRM

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Make collections easy with multiple payment gateways

The application management system comes inbuilt with multiple payment gateways like HDFC, EaseBuzz, Paytm, VISA Mastercard, Razorpay, Stripe etc.

  • Leverage the most popular payment gateways in education admissions
  • Easy business setup and onboarding with our partner payment solutions
  • Get a detailed collections MIS as feeds to your accounting systems and teams
  • Bring your own payment gateways and get connected through our API solutions
  • Provide payment alternatives and support during payment failure

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Our Customers us

ExtraaEdge stood out because the product is for the education sector. Flexible & customizable that met all of our admission process requirements. An extremely competent staff, Excellent support and fantastic turnaround time are what makes ExtraaEdge unique.

Nahid Afshan - Head of Marketing, BITS Pilani, Dubai

The best thing about ExtraaEdge is its openness to customisation. They listen to customers and are readily available. Their robust analytics have no competition.

Srinivas Shinde - Chief Marketing Officer, Dayananda Sagar University

When it comes to reaching out to students, ExtraaEdge CRM saves a lot of our efforts. All the analytics & reports were readily available. We went ahead with ExtraaEdge because of their awesome support team who handled our complex requirements quite easily.

Prachi Hajela - Manager India & South Asia, Manchester Metropolitan University

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An Application Management System in the education industry helps admission teams to collect and track the prospect journey while filling out the application form. This system customises the application fields as per the institute’s requirements. It is also helpful to consolidate all the payments from different sources, with an in-built payment gateway. Most essentially, prospective students can be quickly examined and shortlisted using an application management system.

ExtraaEdge Application Management System can help you with the following:

  • It customises forms to meet your institute’s needs.
  • It provides a better interface for a better user experience, resulting in higher prospect engagement.
  • The system is mobile-friendly, allowing candidates to complete it on the go.
  • While filling out the form, it maps the student’s whole path.
  • Follow-up communications can also be sent to the students if they quit the form at any point.
  • Provide convenience to the student to fill out app form in multiple settings.
  • Auto login link to reinitiate students’ application form.
  • Rule engines to strategize the Application form process without even manual intervention.


Educational institutions should use Application Management Software if they are experiencing any of the following problems:

  • If you have an ineffective real-time application form tracking and management, which results in lead leakages.
  • If you don’t have any system to track student dropout rates.
  • If your admission team is manually collecting all the documents that the student has submitted.
  • If you don’t have a payment gateway and are having trouble bringing all of your payments together in one place.

Shortlisted applications are a sign of the quality of an educational institution’s intake, and leave no room for errors. It might be challenging to evaluate and shortlist applicants, especially when there are a lot of them. All required documents and information are collected online using an application form customised to your institute’s needs, and the best candidates can then be selected as per your set criteria. Another advantage of a student application management system is efficiency. The use of a student application management system aids in the reduction of human errors which leads to uniformity. The Application Tracking Software also ensures that unauthenticated leads are eliminated with the deployment of OTPs.